Planning an Event?
I.
Check the Calendar
The kingdom calendar has both approved and tentative events, to help you find an open weekend
II.
Submit a Proposal
Work with your local group and email the proposal form to events@outlands.org
III.
Promote the Event
Submit your approved event for promotion on the website, newsletter, and social media
Have questions about event planning?
I. The Outlands Calendar
The Kingdom Calendar is where people can find events from around the kingdom. It includes events ranging from single day events that might have a few dozen people to our largest annual events which have more than 700 participants.
Anyone can host an event! You can work with your local group to come up with an idea, propose and have it accepted, and then invite people from your neighborhood or from the ends of the Known World.
The first step in promoting your event on the Official Outlands Kingdom Calendar is to review the current calendar to be sure you are not scheduling against any events near you that may draw some of your audience away.
Reserved Weekends
Kingdom Weekends are the 3rd full weekend of the month. No other events may be scheduled on Kingdom Weekends.
Coronation is held in January and July.
Crown Tournament is held in April and October. If the 3rd full weekend in April is Easter, then Crown will be held the weekend before Easter.
Kingdom A&S Competition is held the 4th weekend in March and A&S Collegium is held in September.
Kingdom Event Rotation
2025
January 18-19 Coronation: Citadel
March 22 A&S Competition: Aarquelle | Fontaine dans Sable hosting
April 12-13 Crown Tournament: Caerthe | Nahrun Kabirun hosting
July 1-6 Battlemoor
July 19-20 Coronation: Unser Hafen
September 20 A&S Collegium: al-Barran
October 18-19 Crown Tournament: Dragonspine
2026
January 17-18 Coronation: Caer Galen
March 28 A&S Competition: Citadel
April 18-19 Crown Tournament: Aarquelle
June 30- July 5 Battlemoor
July 18-19 Coronation: Caerthe
September 19 A&S Collegium: Unser Hafen
October 17-18 Crown Tournament: al-Barran
Other Notable Events and Weekends
2025
February 2-9 War of the Phoenix (Atenveldt)
March 8-16 Gulf Wars (Gleann Abhann)
April 20 Easter
May 11 Mother’s Day
June 15 Father’s Day
June 7-15 Lilies War (Calontir)
July 25-August 10 Pennsic (Aethelmearc)
Sept 28-Oct 5 Great Western War (Caid)
2026
February 2-9 War of the Phoenix (Atenveldt)
March 8-16 Gulf Wars (Gleann Abhann)
April 5 Easter
May 10 Mother’s Day
June 21 Father’s Day
June 7-15 Lilies War (Calontir)
July 25-August 10 Pennsic (Aethelmearc)
Sept 28-Oct 5 Great Western War (Caid)
II. Proposing an event
Once you have secured a good date for your event to take place, the second step is to submit an Event Proposal Form to the Kingdom Calendar Deputy according to the type of event you plan to host:
Work with members of your local group to find resources on sites, schedules, reservations, and budgets.
Email the completed form to events@outlands.org
III. Promoting Your Event
The most important part of event planning is event promotion. The Outlands wants to help support attendance at local events throughout the kingdom, so we have created multiple ways to get the word out about your event; the Kingdom Calendar, the Outlandish Herald newsletter, and social media listings.
The Kingdom Calendar is the official and central calendar of events for Outlands Kingdom events as well as other local events going on around the kingdom.
The Outlandish Herald is the official newsletter for the kingdom and has been the primary source of published info about events going on anywhere in the Outlands.
The Social Media office helps promote events across the many social media outlets where people look for information.
List Your Event in the Newsletter and on Social Media:
In order to do “Official Business” at an Event, it must be published in the Outlandish Herald Newsletter. Official business includes activities such as Peer Circles, Royal Court, etc.
The Outlandish Herald also offers the opportunity to promote your event with details and promotional ad copy.
Many people use social media to plan their calendar, so we provide kingdom-monitored event listings on official Facebook channels.
To Add a Web Page for Your Event:
All events need a web page where people can find the basic information about the event. There are two options for where your web page can exist.
- Your local group can host the event web page on the group site. This is often the most convenient option for local events. Contact your local web minister to get this page created.
- The event can exist solely on the kingdom calendar. You can add all of the information someone might need for the event, as well as promotional images. Reach out to the kingdom calendar deputy for this option.
Events
Direct any questions that you have about event paperwork or the submission process to the Events team.
Promotion
The Calendar Deputy can help you with any questions or corrections about how your event is listed online.
Ready to promote your event?