A branch of the Society for Creative Anachronism in Colorado, New Mexico, Wyoming, and El Paso

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Resources for Events

Planning an Event?

I.

Check the Calendar

The kingdom calendar has both approved and tentative events, to help you find an open weekend

II.

Submit a Proposal

Work with your local group and email the proposal form to events@outlands.org

III.

Promote the Event

Submit your approved event for promotion on the website, newsletter, and social media

Have questions about event planning?

I. The Outlands Calendar

A screenshot of a calendar

The Kingdom Calendar is where people can find events from around the kingdom. It includes events ranging from single day events that might have a few dozen people to our largest annual events which have more than 700 participants.

Anyone can host an event! You can work with your local group to come up with an idea, propose and have it accepted, and then invite people from your neighborhood or from the ends of the Known World.

The first step in promoting your event on the Official Outlands Kingdom Calendar is to review the current calendar to be sure you are not scheduling against any events near you that may draw some of your audience away.

Reserved Weekends

Kingdom Weekends are the 3rd full weekend of the month. No other events may be scheduled on Kingdom Weekends.

Coronation is held in January and July.

Crown Tournament is held in April and October. If the 3rd full weekend in April is Easter, then Crown will be held the weekend before Easter.

Kingdom A&S Competition is held the 4th weekend in March and A&S Collegium is held in September.

Kingdom Event Rotation

2025

January 18-19 Coronation: Citadel

March 22 A&S Competition: Aarquelle | Fontaine dans Sable hosting

April 12-13 Crown Tournament: Caerthe | Nahrun Kabirun hosting

July 1-6 Battlemoor

July 19-20 Coronation: Unser Hafen

September 20 A&S Collegium: al-Barran

October 18-19 Crown Tournament: Dragonspine

2026

January 17-18 Coronation: Caer Galen

March 28 A&S Competition: Citadel

April 18-19 Crown Tournament: Aarquelle

June 30- July 5 Battlemoor

July 18-19 Coronation: Caerthe

September 19 A&S Collegium: Unser Hafen

October 17-18 Crown Tournament: al-Barran

Other Notable Events and Weekends

2025

February 2-9 War of the Phoenix (Atenveldt)

March 8-16 Gulf Wars (Gleann Abhann)

April 20 Easter

May 11 Mother’s Day

June 15 Father’s Day

June 7-15 Lilies War (Calontir)

July 25-August 10 Pennsic (Aethelmearc)

Sept 28-Oct 5 Great Western War (Caid)

2026

February 2-9 War of the Phoenix (Atenveldt)

March 8-16 Gulf Wars (Gleann Abhann)

April 5 Easter

May 10 Mother’s Day

June 21 Father’s Day

June 7-15 Lilies War (Calontir)

July 25-August 10 Pennsic (Aethelmearc)

Sept 28-Oct 5 Great Western War (Caid)

II. Proposing an event

Once you have secured a good date for your event to take place, the second step is to submit an Event Proposal Form to the Kingdom Calendar Deputy according to the type of event you plan to host:

Work with members of your local group to find resources on sites, schedules, reservations, and budgets.

Email the completed form to events@outlands.org

III. Promoting Your Event

The most important part of event planning is event promotion.  The Outlands wants to help support attendance at local events throughout the kingdom, so we have created multiple ways to get the word out about your event; the Kingdom Calendar, the Outlandish Herald newsletter, and social media listings.  

Two people getting food during a feast in the woods
Photo by Nerienda of Elmet

The Kingdom Calendar is the official and central calendar of events for Outlands Kingdom events as well as other local events going on around the kingdom.

The Outlandish Herald is the official newsletter for the kingdom and has been the primary source of published info about events going on anywhere in the Outlands.

The Social Media office helps promote events across the many social media outlets where people look for information.

List Your Event in the Newsletter and on Social Media:

In order to do “Official Business” at an Event, it must be published in the Outlandish Herald Newsletter.  Official business includes activities such as Peer Circles, Royal Court, etc. 

The Outlandish Herald also offers the opportunity to promote your event with details and promotional ad copy.

Many people use social media to plan their calendar, so we provide kingdom-monitored event listings on official Facebook channels.

To Add a Web Page for Your Event:

All events need a web page where people can find the basic information about the event. There are two options for where your web page can exist.

A tent at sunset
  1. Your local group can host the event web page on the group site. This is often the most convenient option for local events. Contact your local web minister to get this page created.
  2. The event can exist solely on the kingdom calendar. You can add all of the information someone might need for the event, as well as promotional images. Reach out to the kingdom calendar deputy for this option.

Events

Direct any questions that you have about event paperwork or the submission process to the Events team.


Promotion

The Calendar Deputy can help you with any questions or corrections about how your event is listed online.


Ready to promote your event?